Coordinator Leaves of Absence - Human Resources

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Job Title: Coordinator, Leaves of Absence - Human Resources  and Requisition ID number: 88908

Close Date:  No established closing date;  open until filled

Organizational Unit:  Financial Operations (10001027) 

Site:  Davis Center (0001) 

FTE:  1.0 FTE; 40 hours/week; this is based on full-time equivalency with 1.0 being full time

Union:  MACA(02) 

Functional Area:  Administrative 

Resume and Cover Letter are mandatory to apply for any position.

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SALARY RANGE:  $68,695/year - $85,790/year  (salary based on education and experience)

 

SUMMARY

Under general supervision, coordinates and administers MPS disability, ADA and FMLA programs; manages cases and coordinates cases/requests with employees, supervisors, HR staff and service providers.

PRIMARY RESPONSIBILITIES

*Manages and processes a variety of leaves within District, collective bargaining and department guidelines; determines eligibility of leave requests; interfaces with employee relations and General Counsel as required. *Communicates with employees/worksite liaisons/supervisors/physicians, as appropriate, regarding information needed to process and adjudicate claims (e.g., medical documentation, filing status, return to work plans); keeps employees and supervisors current on status of absences. *Reviews ADA documentation of functional limitations to determine eligibility for services and to substantiate requests for reasonable accommodations; documents, maintains, and reviews current case records, notes and related information in electronic and manual files. *Coordinates and manages communications between supervisor and staff and provides ongoing consultation to all involved parties. *Manages and administers the Short Term Disability (STD) insurance plans. *Communicates approvals, denials, leave extensions, return-to-work plans and other important information to employees, supervisors, HR staff and third party administrators. *Communicates regularly with third party vendor to discuss and resolve priorities and technical issues; assures that appropriate and timely services are provided and that customers receive appropriate assistance; reviews the work of third party vendor to assure the work quality and timely accomplishment of assigned duties. *Counsels and trains supervisors and managers over leave program processes, procedures and requirements. *Works with Finance Department to communicate settlements, manage budgets and develop benefit program cost forecasts. *Coordinates process of locating appropriate alternate employment in the District for employee, when available. *Composes and issues management reports regarding status, causes and costs of District leave programs; Develops and distributes programs specific communications as required. *Provides assistance and information to staff on programs, services, policies & procedures; exercises the highest degree of confidentiality and professionalism. *Researches and resolves employee issues, and communicates information on status and changes; researches individual records to resolve issues and correct errors. *Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment  *Provides backup to Risk Management functions and activities; counsels staff on property and casualty claims.

MINIMUM QUALIFICATIONS

Bachelor's Degree in Human Resources, Business or Public Administration, or related field

AND

3 years of experience with employee benefits programs or an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of:

*Principles and practices of leave management. *Principles and practices of contract negotiation and management. *State and Federal laws, statutes, rules, codes and regulations governing risk management. *Principles and practices of effective customer service. *Principles of confidential records and file management. *Principles and practices of contracting, and terms and agreements for program plans and coverage. *Policies and procedures for claims processing and payment.

Skill in:

*Coordinating and managing leave programs. *Interpreting and applying state and Federal rules, ordinances, codes and regulations. *Interpreting and explaining technical employee claims administration policies and procedures. *Answering questions, advising staff, and resolving problems regarding liability programs, plan design, coverage, and claims issues. *Researching, collecting, analyzing, and preparing data and generating reports. *Assessing and prioritizing multiple tasks, projects and demands. *Using initiative and independent judgment within established procedural guidelines. *Working within deadlines to complete projects and assignments.  *Providing effective customer service. *Reviewing documents and extracting relevant information. *Establishing and maintaining effective working relationships with co-workers and clients. *Operating a personal computer using standard and specialized software. *Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Minnesota State Commercial Driver's License is required

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

 

MACA  59  Exempt

 

 

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Final candidates may be invited to interview with a committee.  Final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:

Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready.  Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

 

Minneapolis Public Schools strongly encourages diverse candidates to apply.

Posting Notes: | [No Established Closing Date]  | Financial Operations (10001027)  | Davis Center (0001)  | Administrative

 

Company info

Minneapolis Public Schools
Website : http://www.mpls.k12.mn.us/