Executive Assistant

Profile

, Philippines

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

June 9, 2021

Business unit:

Human Resources

Experience Level:

Early Careers

Job Description:

Proposition

If you are a detail oriented and efficient organizer and problem solver that wishes to increase productivity of the organization and make an impact that matters, this is a great opportunity for you to be an informal leader, influencer and learn from and interact daily with executives and senior leaders.

Where do you fit in?

Part of Shell’s purpose of powering progress together by providing more and cleaner energy solutions is about creating shared value for our employees, stakeholders, third party service providers and the communities where we operate. Finance and Data Operations Expenditures contributes to this purpose delivering 5 major processes that includes Accounts Payable, Global Payments, Payroll Accounting, Travel and Expenses, and Pensions Finance and Administration. In the future, one more process will be migrated into Expenditure. This organization is led by the Vice-President Finance Process Expenditure.

Further to leading the Expenditure organization, the VP Finance Process Expenditure is also the Centre Finance Lead for FO Manila and the Country Finance Functional Lead for Shell Companies in the Philippines maintaining oversight and ensuring an engaged Finance and Professional community of around 2300 professionals in the country.

What is the role?

The Executive Assistant will be working closely with the Vice-President Finance Process – Expenditure to manage efficiency of time, effective communication and increase productivity. On a wider basis, your role will be the point of contact between executives/senior leaders and internal colleagues globally and within the country and external stakeholders.

More specifically, your role will include:


Managing the flow of information
Handling queries and requests appropriately
Maintaining the calendar and optimizing the schedule
Organizing internal and external meetings and appointments including arrangements, preparations and reminders
Making travel arrangements and travel itineraries
Preparing expense claims
Planning, organizing and leading events/initiatives
Support arrangements for VIP guests to SBO Manila including information pack and agenda
Producing reports, presentations and briefs and taking minutes as required
Records management
Basic budget/financial management
Managing office supplies inventory and corporate giveaways
Actively participating in the Employee Engagement, Communications and CARE Workstreams
Finance Lead for SBO Manila One Excellence Awards and Shell Companies in the Philippines Crystal Awards
Focal point and coach on MS Teams and Sharepoint
Provide general administrative support


Your role will include being part of the FOLT EAs Network and the CCT EAs Network.

What we need from you?

-

Requirements:

Your attention to detail and ability to effectively engage and communicate, organize and provide/act on solutions will make an impact that matters to theorganization and a wide community. Furthermore, you will have:


Exemplary planning, organisational and time management skills
Ability to multi-task and prioritize daily workload
High level verbal and written communication and interpersonal skills
Ability to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with decision-making skills
Experience in successfully influencing/positively collaborating with others
Learner Mindset
General knowledge of MS Office applications and Sharepoint management and updated on collaboration tools and communication platforms including MS Teams and Yammer
Relevant administrative support experience an advantage


DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

According to the United Nations, the global population could increase to more than 10 billion people. A key role for society – and for Shell – is to find ways to meet the growing demand for energy, with less carbon emissions. We need people who dare to think differently – to take part in developing tomorrow’s energy solutions today.

Company info

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